REGENCY PLAZA CONDOMINIUM ASSOCIATION, INC.
HOUSE RULES AND REGULATIONS
REVISED AND RE-ADOPTED NOVEMBER 17, 2011
THIS IS OUR HOME, NOT A HOTEL. COMMON COURTESIES ARE THE RULE HERE.
These rules and regulations are designed to make living in the Regency Plaza pleasant and comfortable. In living together, each of us have obligations to others as well as individual rights - and we must be careful that the restrictions we impose on ourselves are reasonable, mutually beneficial and enforceable.
2.0 OWNER OBLIGATIONS
A. GENERAL OBLIGATIONS
Unit owners, lessees and guests must comply with condominium documents, these house rules and regulations, and applicable laws and ordinances. It is each owner’s responsibility to assure that their lessees and guests are fully apprised of same. It is every owners responsibility that witnesses a violation of these rules and regulations to bring such violation to the immediate attention of the owner, lessee or guest. Serious violations will be reported to the management. When management cannot be reached after hours, weekends or holidays, then a member of the board of directors shall be notified to handle the serious violations.
Recreational and common area facilities are for the sole use of owners in residence, tenants, or registered guests. Rights for use of Regency facilities are transferred entirely to renters during rental periods. No owner or tenant shall authorize any person to use any recreational facility unless accompanied by such owner or tenant. Organized exercise classes shall be restricted to residents and registered guests.
B. CHANGES AND MODIFICATIONS TO OWNERS UNITS
Owners are required to protect and maintain the structural integrity of the building and are responsible for any harm to the building caused by any change or modification of their unit. Structural integrity shall include the structural strength of the building, water tightness of the exterior, proper operation of all utilities, and proper operation of all safety systems. Therefore, no owner shall make changes or modifications to a unit that results in harm to the structural integrity. Simple changes within a unit such as hanging pictures, drapes and blinds are generally minor and should not affect the structural integrity of the building. Changes to walls that are entirely within a unit should not harm the structural integrity of the building providing the changes to not include modifications to concrete columns, utilities or safety systems within the walls that may affect other units. However, changes within a unit that may reduce the structural strength of a column or beam, and changes that may affect the integrity of utilities and safety systems are prohibited. A unit owner planning to make any major modification to a unit is advised to discuss the proposed changes with the Manager as well as seek professional help.
3.0 USE OF COMMON ELEMENTS
A. GENERAL RULES
Hours for facilities in the lower lobby common areas are 9 AM to 10 PM; Swimming Pool hours are 8 AM to 10 PM daily and will be enforced unless other arrangements are made with the Manager.
Owners, guests, lessees and their families, including children, shall be properly attired at all times when within secure door common areas. Proper attire shall consist of a covering of the upper part of the body in addition to swimwear. Footwear must be worn at all times. Food or drink is only allowed in specifically designated areas.
Hallways, stairways, walkways and other common areas must be kept clear of personal items. All items not authorized by the Board of Directors placed in hallways and common areas will be removed by management so that walkways and hallways will be cleared. Fire/stair and trash chute doors must be kept closed at all times.
The use of kites, skates, skateboards, scooters, balls, Frisbees and other similar items are strictly prohibited anywhere on the premises. Playing in the halls and elevators is prohibited. Running or roughhousing will not be permitted in the Pool or Pool areas or any common area.
Children under (10) ten years of age are not permitted on elevators unless accompanied by an adult. Parents, guardians and custodians of children are responsible for the safety and behavior of said children and for any damage done by them. Claims for personal injury and damage are the responsibility of individual unit owners and not the Condominium Association or Management.
Smoking is prohibited by Florida Statute in all common areas.
Holding of elevators is prohibited except when special deliveries or moves are scheduled by management.
All outside doors to the building shall be locked at all times except for brief tie-open of the door from garage to lower lobby. Any time this door or any door is observed to be blocked or tied open, and no responsible person is in sight, the door should be closed.
For security reasons, it is important that anyone trying to enter the building without a key not be permitted access by holding entrance door open.
“Lights Out” for turtle nesting season is from May 1st to October 31st each year. Each resident must follow the law as outlined by the County of Volusia. The notice is posted in both elevators as well as the lower lobby association directory. Any lights that are observed in a unit by the “turtle patrol” may result in a fine to the unit owner.
Between the hours of 9:00 PM and 8:00 AM, residents will refrain from noisy activities such as pounding, sawing, scraping, etc.
No climbing on or walking on fences or walls of Regency property.
B. GAME ROOM, LIBRARY, SOCIAL ROOM, SAUNA, & EXERCISE ROOM
The Game Room, Library, Social Room, Sauna and Exercise Room
s are open from 9 AM to 10 PM daily unless special reservations are made with the office. All rooms must be left clean and orderly after use. The Social Room and Library may not be used for meetings of organized Political associations or organized religious associations, small or large. The Social Room cannot be reserved for recurring type activities except for events open to all residents of the Regency Plaza. Only unit owners and lessees may reserve the Social Room for personal functions. The Library and Game Room cannot be reserved for private parties. No food or drinks are allowed in the Game Room or Library at any time. If the Social Room is reserved by a lessee, the owner shall be notified and approve the reservation. This reservation requires a $250.00 deposit and the completion of “Request for the Private Use of the Recreation Rooms” form and must be given to the Manager who will record the date and time on their calendar. Any damages above $250.00 deposit shall be the responsibility of the owner. If no damages are done to the Regency property, the $250.00 deposit will be returned to the owner/lessee.
The Regency Plaza reserves the Social Room on Thanksgiving, Christmas and New Years Eve. These rooms would be available for use by owners if the Regency Plaza relinquishes its option to use this room on any of these 3 dates.
The sponsor of gatherings (lessee or owner) is responsible for admitting guests to the building without any decrease in building security and assuring that guests do not stray to other areas of the building, assuring that all guests abide by condominium rules. Arrangements for use of the recreation room must be made in writing with the management office with a deposit of $250.00. A 100-person limit applies for such use. After inspection by the manager or board member, the deposit will be returned, after deducting any expense for any loss, damage or extra expense, including legal expenses or other costs not covered by the Regency’s insurance. The private party must be under the supervision of an Owner or Lessee who will be present for the duration of the party, and the owner or lessee will not leave the affair until all attendees have left.
Saunas are designed for dry hear and water must not be used. Towels must be used on the seats of the saunas. Children under the age of sixteen (16) may not use the pool table, tennis tables, saunas or exercise equipment unless accompanied by a registered adult guest owner or lessee. Such adult shall be over the age of eighteen (18).
C. SWIMMING POOL AND SUN DECK
No lifeguard is on duty. Use pool at own risk. Running or roughhousing will not be permitted in the Pool or Pool areas. Pool areas can be wet and slippery, the Regency Plaza will be held faultless for any injury in this area.
Pool hours are from 8 AM to 10 PM daily. Children sixteen (16) years of age and under must be accompanied and supervised by an adult owner or lessee. Such adult shall be over the age of eighteen (18). Persons with contagious or infectious health conditions or open bandaged wounds should not use the pool while such conditions are communicable. Diapered persons are not allowed in the pool.
Access to the pool area requires a building entry key and all persons accessing the pool area must have authorized use of a key. All food and beverages must be consumed at tables, and all beverages must be in non-breakable containers. Glass of any kind is strictly prohibited.
Cutoffs are prohibited as bathing attire in the pool. Vulgar language should not be used in the pool area. In addition - floats, rafts and floating equipment other than children's water wings or equivalent are not permitted in the pool. Exercise noodles are permitted.
Beach bathers and walkers must remove tar and sand from shoes and skin before entering the pool or building. Facilities for this purpose are located at the beach entrance. Bathers must towel dry before entering the building.
There shall be no saving of tables or lounge chairs. Any items left on lounge chairs or pool deck with resident not being present shall be removed and taken to the office. The Regency Plaza is not responsible for items left unattended in the pool area. Lounge chairs must be kept on the sun deck and straight chairs on the pool deck to avoid congestion around the pool.
Showering is required prior to entering or re-entering the pool to minimize introduction of suntan lotions or body oils, sand and other impurities into the pool.
Close and tie umbrellas after use, lean chairs against tables, and clean area of food and trash.
All pool gates must be closed and locked at all times for safety and security.
D. GARAGE AND PARKING AREAS
Each condominium unit has an assigned parking space as portrayed in Attachment 1(One)
Use of a parking space assigned to another unit is only permitted if written authorization is filed with the Manager. It is recommended at a first violation be reported to the office if violation occurs during business hours. A written warning or phone call may be given the violator by the Manager and any member of the Board of Directors. The Regency Plaza is authorized to have vehicles of repeat violators towed at the violators expense.
After hours, weekends and holidays, any member of the Board of Directors shall have authority to authorize any repeat violator’s vehicle to be towed from the property.
Speed limits are five (5) miles per hour in the garage and on all common areas. No trailer, camper, recreation vehicle, commercial vehicle, boat or inoperative automobile shall be permitted on the Regency Plaza premises except for valid contractor/repair vehicles. Vehicles parked in the designated parking spaces must be within the lines defining those spaces.
Only motor vehicles and bicycles may be stored in the garage area. Any other items may be removed and discarded by the Manager. Combustible materials are prohibited. Only emergency car repairs are permitted on the premises. No vehicle shall occupy more than one parking space. All vehicles shall be registered and have a current and valid tag for each vehicle on the premises.
E. CAR WASHING
A car wash area is provided near the East End of the south wall on the lower level. Water authority statute watering hours are posted on the lower lobby association directory and at the car wash. Each resident is expected to honor the hours as posted and not wash during other times. Citations issued by the County of Volusia are the personal responsibility of the violator. Rinsing of cars is allowed by County law at any time but is limited to two (2) minutes per rinsing. This area is not a parking space and any vehicle parked there shall be subject to towing at owner's expense.
4.0 USE REGULATIONS
A. OCCUPANT AND OWNER REGISTRATION
Units and recreational facilities are for the residential use of the owners, their lessees and their guests.
It is imperative in the event of an emergency (illness, accident, death, etc.) for the office to have certain information about each owner. If the information changes at any time, please provide the Manager updated information as soon as possible. The office will provide a form for this information. This information shall be updated every January.
For security reasons, for your own protection, and for emergencies, overnight guests, non-resident owners and/or lessees occupying a condominium unit must be registered at the office by an owner or lessee. Office hours are from 9:00 AM to 5:00 PM Monday - Friday. Forms are provided and available at the office 24 hours a day, 7 days a week. An additional registration book for easy accessibility for all persons entering the building through the lower lobby is located in the southwest corned on lectern.
Occupancy by others while the owner or lessee is absent required formal submission of an Occupancy Approval Form. Sub-leasing is not permitted. When owner or lessee plans on being absent for more than one week the manager is to be notified.
Employees of individual owners or lessees whether full or part-time, must be able to show identification to the Manager. They are not allowed to have a security key to the building and are not allowed use of the recreational facilities. All contractors for owners or lessees are required to sign the register located at the main floor lobby office. Registration must include date, company name, number of workers, purpose of visit, time of arrival and departure.
Unit owners are financially responsible for the expenses of any damages caused by their guests or lessees, which may be incurred by the Association in repairing or replacing Common Elements so damaged.
Persons not meeting these registration requirements will be considered trespassers and subject to all Florida laws.
B. SAFETY AND SECURITY
The Florida Condominium Law states that the Condominium management has the irrevocable right to have access to each unit as may be necessary for maintenance, repair or replacement of any common element therein, or for making repairs under emergency conditions. Therefore, whenever lock tumblers are changed or new locks are added to individual unit access doors, a duplicate key must be furnished to the Manager. If a key has not been provided and emergency conditions require forced entry, repairs will be at the owner’s expense.
The building and common areas are under video surveillance at all times.
Unit doors to hall must never be left open for any reason. During occupant’s absence, all doors must be locked; in addition, it is recommended the owners unit door from the common area hall be locked at all times.
No propane gas may be used inside a unit. Outdoor cooking of any kind is prohibited on the premises, including balconies, with the exception of the Regency Plaza Bar-B-Que Grill.
C. OVERALL CONSIDERATIONS
Being that balconies are “limited common areas”, nuisances such as loud music, barking dogs, family disputes, etc. are not allowed.
No clothing, towels, plants or other objects shall be hung from balcony railing. Residents shall exercise extreme care in making noise and in the use of musical instruments, radios, television and amplifiers, which may disturb other residents.
No person shall be permitted, directly or indirectly, to solicit the sale of services, goods or wares.
The number of persons permitted to occupy any unit overnight shall be consistent with any and all applicable laws and ordinances, and with reasonable standards of health, safety and the general character of the building. In view of this, the maximum number of people allowed to occupy a unit overnight on a regular basis is as follows:
1 Bedroom units - 4 persons
2 Bedroom units - 6 persons
3 Bedroom units - 8 persons
No owner, lessee or guest is authorized to direct the work or to reprimand any employee of the building or any tradesman working under the direction of the Manager. Any criticism of a building employee’s or building contractor’s work or conduct should be reported to the Manager or President of the Board.
The Manager or other building employees are not permitted to perform non-emergency personal services for residents during regular work hours. The Manager will be extended every courtesy as is shown to every owner while functioning on behalf of the Regency Plaza Condominium.
Individual storage cribs are provided for each unit. Insurance and fire regulations require that no volatile liquids, paint thinner, oil based paints and lacquers be placed in the cribs. These materials will be removed without notice to the owner, as required by the State Fire Regulations. Storage of propane gas tanks in storage cribs is forbidden. Nothing is to be stored in the aisles.
E. GROCERY CARTS
Grocery carts are located in the closet on the lower lobby for your convenience. All carts must be returned promptly after each use to the original location.
F. LAUNDRY ROOM - HOURS ARE 8:00 AM TO 9:00 PM
Machines are to be used by residents only. Dyestuffs and high sudsing detergents are never to be used in the machines and heavy articles such as rugs may not be washed in the laundry room.
Please leave the machines clean and free of ling. When leaving the room make certain the lights are out and the door if firmly closed. Secure all bleach and detergent containers before taking them into the hallways to prevent spillage and discoloration of hall carpets.
Fire Department regulations require that laundry room door and windows be kept closed at all times.
Report all machine breakdowns to the Manager as soon as possible.
G. WASTE DISPOSAL
Trash chutes are to be used only between 8:00 AM to 9:00 PM. All trash must be wrapped in plastic bags and tied. Large dry non-garbage items, such as coat hangers, boxes, etc. must be taken to the trash contained in the garage area. Kitty Litter must be hand carried to the dumpsters outside the lower level parking garage.
Do not place any flammable material such as paint, varnish, etc. in the trash chute or the trash container. Individuals needing assistance in disposing of these items may contact the Manager. Unit owners are responsible for the disposal of used appliances, carpeting, furniture and construction waste and these must not be put in dumpsters.
Only owners and lessees are permitted to have a pet up to 20 pounds maximum. Only two (2) pets per unit are allowed, and are restricted to cats, dogs or birds. Extreme diligence is imperative on the part of the owners and lessees to insure that their pet is not a nuisance to others.
Every pet in the house must be registered with the Manager showing evidence of rabies shots.
When outside the unit, pets must be transported in all common areas. Pets are not permitted to pass through east beach building exit door or be present in the pool area.
I. MOVING AND DELIVERIES
Moving in/out is allowed between the hours of 9:00 AM and 5:00 PM, Monday through Friday, only through the lower level garage area.
Moving arrangements must be made in advance with the Manager to prevent congestion and inconvenience. In general, moving in or out should only be done during designated office hours, except when scheduled with Management.
All furniture and bulky items must be delivered at the lower garage level. The owner or lessee takes sole responsibility for all deliveries of furniture, household articles, etc. and under no circumstances will the Management accept them.
C.O.D. deliveries can be accepted by the Manager only if full payment is provided in advance.
When transporting bikes, strollers and other wheeled items through the MAIN LOBBY or carpeted hallways, wheels must be cleaned. If any damage is done to the floor or carpets by such wheeled items, the owner will be responsible for damages.
J. SERVICE, REPAIR, AND MAINTENANCE
All interior repair and maintenance in an apartment are the responsibility of the owner. The owner will be billed for work undertaken by the management under an emergency condition in the owner’s area of responsibility, which must be done, in the owner’s absence.
Owners must arrange directly with repairmen and outside people for inside apartment requirement and for payment of service personnel. Service people and delivery personnel must report to management on duty.
Management is not permitted to admit anyone to an owner or lessee’s apartment without written consent of the owner, except under emergency conditions or for pest control.
Except in cases of emergency, repairmen and outside service people must limit their hours from 8:30 AM to 5:00 PM on weekdays and from 9:00 AM to 12:00 noon on Saturdays. Service calls and deliveries are not permitted on Sundays except in cases of emergency.
5.0 SELLING OF UNIT - A COMPLETED FORM IS REQUIRED
The listing of a unit for sale may be posted in the Director’s Cabinet. The unit number, number of bedrooms and one telephone number are the only items allowed on this listing.
To maintain a congenial residential community and preserve the value and security of the property, a unit owner desiring to sell his unit will:
Notify management immediately. Owner will be given a full set of instructions outlining association’s required procedures.
Not allow an “Open House”
Not issue a main entrance door key to any real estate agent
Inform the real estate agent that entrance to the building in the absence of the owner can be obtained by calling the Manager
Real estate “CARAVANS” ARE PROHIBITED
Owners must comply with the procedures specified under “SALE OF UNITS” in the “Declaration for the Regency Plaza Condominium” documents and must limit the showing of units only in the presence of owner and/or their personal representative.
6.0 LEASING OF A UNIT
Owners must comply with the procedures specified in the “Declaration for the Regency Plaza Condominium” document for leasing of units, i.e.
a) Short term leases no less than two months
b) Leasing by individual contract from owner stating date of arrival and date of departure.
c) Owner is required to provide the name and address of an intended Lessee along with other information as may be reasonably required by the Association
d) Copy of the Lease or Rental Agreement which will remain in management’s office file
Each owner or lessee must be given a full copy of the Regency Plaza House Rules & Regulations and By-Laws.
7.0 SECURITY KEYS-STANDARD POLICY
Regency Plaza Condominium is the permanent or part-time home of our unit owners. The only way we can assure reasonable security and care of our premises is to know who has access to our building. The Manager and the Board of Directors have worked harmoniously together in order to improve the quality of living at the Regency. Following a “Standard Policy” in this matter will enable each of us to know what is expected of us as owners. A Security Key is your entrance to: